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Educational Rights - Privacy Act

With respect to education records, parents, pupils and graduates have the right under the provisions of the Family Educational Rights and Privacy Act and School District Policy to inspect and review, within 45 days of the day the District receives a request for access, any and all official records, files and data, including all material that is incorporated into each student’s cumulative record folder and intended for school use or to be available to parties outside the school or school system and specifically including, but not necessarily limited to, identifying data, academic work completed, level of achievement (grades, standardized achievement test scores), attendance data, scores on standardized intelligence, aptitude, and psychological tests, interest inventory results, health data, family background information, teacher or counselor ratings and observations, and verified report of serious or recurrent behavior patterns.  Parents or eligible students should submit to the school principal or Assistant Superintendent for Student Services a written request that identifies the record(s) they wish to inspect.  The school official will make arrangements for access and notify the parent or eligible student of the time and place where the records may be inspected.

Parents and eligible students also have the right to a hearing to challenge the content of the school records, to insure that the records are not inaccurate, misleading or otherwise in violation of the privacy or other rights of students, and to provide an opportunity for the correction or deletion of any such inaccurate, misleading, or otherwise inappropriate data contained therein. Parents or eligible students may request the amendment of the student’s education records that they believe are inaccurate or misleading.  They should write the school principal or Assistant Superintendent for Student Services, clearly identify the part of the record they want changed, and specify why it is inaccurate or misleading.  If the District decides not to amend the record as requested by the parent or eligible student, the District will notify the parent or eligible student of the decision and advise them of their right to a hearing regarding the request for amendment.  Additional information regarding the hearing procedures will be provided to the parent or eligible student when notified of the right to a hearing.

Disclosure of personally identifiable information contained in the student’s record may be made without consent to school officials with legitimate educational interests. The South Huntington Union Free School District defines a school official as: a person employed by the District as an administrator, supervisor, instructor, or support staff member (including health or medical staff and law enforcement unit personnel); a person serving on the School Board; a person or company with whom the District has contracted to perform a special task, including, but not limited to, an attorney, auditor, medical consultant or therapist; a parent or student serving on an official committee, such as a disciplinary or grievance committee, or assisting another school official in performing his or her tasks.

A school official has a legitimate educational interest if the official needs to review an education record in order to fulfill his or her professional responsibility. Upon request, the District discloses education records without consent to officials of another school district in which a student seeks or intends to enroll. No other release of information will be made without specific parental permission.